Leases
Lease Move-In Checklist
A practical checklist for landlords and tenants to document property condition at move-in. Protect the security deposit and avoid disputes.
Why a move-in checklist matters
A move-in checklist documents the property's condition when the tenant takes possession. It protects both parties: the tenant has evidence of pre-existing damage, and the landlord has a baseline for assessing damage at move-out. Without one, security-deposit disputes are harder to resolve.
What to inspect
Document every room: walls, floors, ceilings, windows, doors, and fixtures. Check appliances, plumbing, electrical outlets, heating and cooling, smoke detectors, and carbon-monoxide detectors. Note any damage, stains, odors, or non-functioning items. Photograph or video each room with a date stamp.
How to document
Use a standard checklist form with a condition rating for each item. Both landlord and tenant should sign and date the completed checklist. Attach dated photographs. Each party should keep a copy. Locke Direct's Residential Lease Agreement includes a move-in condition checklist.
After move-in
Give the tenant a reasonable period (typically 48–72 hours) to report additional issues discovered after moving in. Document any additions to the checklist with a signed and dated amendment. Store the checklist securely — you will need it at move-out.
Related document
Create the legal document that goes with this guide.
Residential Lease Agreement →Frequently asked questions
Is a move-in checklist legally required?
Some states require landlords to provide a move-in checklist or condition statement. Even where not required, it is best practice. It creates a contemporaneous record that is difficult to dispute later.
Can I use photos instead of a written checklist?
Photos are excellent supporting evidence but should accompany a written checklist. A checklist with condition ratings for each item, signed by both parties, provides a structured record that photos alone cannot replace.
Last reviewed July 28, 2026.